Using Noviopus

Using Noviopus

Overview

Use

The single company home page give you an overview of all the jobs recruitment processes At the top of the page there are the boxes of the job opening that are currently active Each job opening box provides the overview data regarding that job:
  • Open tasks
  • Active ads
  • New candidates
At the bottom of the page there is the “TO DO’S” section which delineates at the top of the page for the open tasks

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Company

Use

The single company home page give you an overview of all the jobs recruitment processes At the top of the page there are the boxes of the job opening that are currently active Each job opening box provides the overview data regarding that job:
  • Open tasks
  • Active ads
  • New candidates
At the bottom of the page there is the “TO DO’S” section which delineates at the top of the page for the open tasks
You can create multiple companies in order to centralize all your recruitment activities under one account, but still organize it into the different companies entities per your needs. This feature is especially designed for :
  • Recruitment Agencies who recruit for other companies.
  • Enterprise corporate with a multi companies structure.

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Create

Use one of the following, to create a new company:
  • In the page header click on the green plus “+”icon (profile avatar icon) and choose “Add New Company”.
  • In the left side of the header there is company drop down selector, click on the company’s dropdown and choose “Add New Company”.

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Search

In the left side of the header there is companies drop down selector, in it you can search for a specific company using the “Search Companies” field.

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Status

From the side menu go to “Companies” search the company and change the status from “Running” to “Paused” and vice versa.
From the side menu go to “Company” search the company and change the status from “Running” to “Paused” and vice versa.

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Favorite

Go to “Company” side menu, click on the edit icon (“✎”).

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Edit

Go to “Company” side menu, click on the edit icon (“✎”).

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Archive

Go to “Company” side menu, click on the more icon (“…”) and select “Archive Company”.

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Restore Archived

From the “Companies” side menu, change the company status.

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Delete

Go to “Company” side menu, click on the more icon (“…”) and choose “Delete Company”

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Define Company Budget

Go to “Companies” side menu, click on the more icon (“…”) and choose “Edit Company Details”. In the monthly budget option fill company budget and click on the “Save Changes”
Go to “Companies” side menu, click on the more icon (“…”) and choose “Edit Company Details”. In the monthly budget option erase company budget and click on the “Save Changes”

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Job

Use

Jobs are used for publishing the job ad for sourcing and to manage the recruitment process. With each job you can assign team members to each stage of the hiring workflow, which will handle the applying candidates which qualify until you hire the employee needed.

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Create

Use one of the following, to create a new job:
  • From the side menu go to “Jobs” and click on the “Add new Job” icon, below the header.
  • From the header click on the green (“+”) icon and choose “Add New Job”.
  • From the side menu go to “Overview” and click on the “+” icon, below the header.

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View

From the “Jobs” side menu go to drop down selector and choose “Active Jobs Openings”

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Status

Go to “Jobs” side menu, choose the specific job and change the job status.
Go to “Jobs” side menu, choose the specific job and change the job status from open to paused.

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Favorite

A favorite job opening is a job opening you mark as favorite for ease of use, so you can easily view only the job opening marked as favorites. This option is very useful when you have many job openings in the system and want to view only the ones that you choose.
  • From the “Overview” page of the company, find the job openings card you want to add to favorite and and click on the star icon (“☆”).
  • From the “Jobs” page find the job you want to add to favorite and click on the star icon (“☆”).
From the “Jobs” side menu go to drop down selector and choose “Favorite Jobs Openings”

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Edit

Go to “Jobs” side menu, find the job and click on the more icon (“…”) choose “edit requirements”

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Archive

From the “Jobs” side menu go to drop down selector and choose “Archived Jobs Openings”

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Restore Archived

From the “Jobs” side menu, in the dropdown selector choose “Archive Job Openings”.

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Delete

Go to “Jobs” side menu in the more icon (“…”) and choose “delete”

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Hiring Workflow

Use

Hiring workflow helps to manage the recruitment process, dividing the recruitment process to stages. Using the hiring workflow, assign different team members in your organization to participant in the recruitment process per stage.
The hiring manager is the person who asks for an employee to fill an open job. The hiring manager is the employee to whom the new employee will report when hired. The hiring manager is a key member of your employee recruitment team.
The recruitment process usually consist of several steps, each company configure the recruitment process per its needs and per the job position needs. All the recruitment steps are referred to as the hiring workflow. The hiring workflow consist of stages which are the steps of the recruitment process the candidates move through.
  • Assigning team members to different stages in the recruitment process, helps to manage and utilize the hiring workflow, so each team member perform the action under his assigned stage/s, and thereafter transfer the candidate to the next team member in the hiring workflow.
  • Each company can customize its own hiring workflows per its needs.
  • The system automatically creates for each hiring stage a task that the team member of that stage is assigned to, and he is notified and checked that the task is completed in the timeframe needed.

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Create

In the process of creating a Job opening you create a hiring workflow. Using the hiring workflow, assign different team members in your organization to participant in the recruitment process.
From “Edit Workflow” click on “Add New Hiring Manager”
From “Edit Workflow” click on “Add New Stage”
From “Edit Workflow” drag and drop the requested stage up or down using the mouse.
  • From “Edit Workflow” click on the assign button in the active stages.
  • Choose which team members to assign.

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Edit

Go to the job Hiring Board and click on Edit workflow
From “Edit Workflow” under the hiring manager headline click on the edit icon (pencil).
From “Edit Workflow” under active stage click on the edit icon (pencil).
From “Edit Workflow” drag and drop the requested stage up or down using the mouse.
  • From “Edit Workflow” click on the assign button in the active stages.
  • Edit which team member to assign.

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Hiring Board

View

You can get to the hiring board by:
  • From the “Overview” page:
    • Select the company of the job by clicking on the company card or with the header companies drop down selector, select a company.
    • Click on the title of the job in the job opening cards.
  • From the “Jobs” page:
    • Find the job and click on it’s title.
    • You can Find the job easily by selecting the company of the job with the header companies drop down selector.
    • Or you can search the job with the search field.

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Edit

In the hiring board page clicks on “Edit Workflow”

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Managing Candidates

In the hiring board page, each candidate gets an automatic matching score number between 0.0 – 10.0. Each candidate card has a score number in the right upper corner of the card.
Click on the thumb down icon in the hiring board or in the candidate’s page.
Drag and drop the candidate in the hiring board to any stage or click on the thumb up on the candidate’s card or in the candidate’s page to move to the next stage.
Each candidate in a hiring board has a task related to the hiring stage he/she is in. Each task can be assign to the account team members, so it will be performed by them. From hiring board a user will see only candidate with tasks that are assigned to him when candidates are filtered by assigned.
In the hiring board page Specify by “score above” and only the candidates above the score selected will be displayed.
In the candidate filter in hiring board page choose assigned.
A candidate assignment will be marked as overdue after 48 hours since it was assigned to a stage in a hiring board and no action was taken on that specific candidate.
In the hiring board page click on the interview icon in the interview stage to schedule an interview.
In the hiring board page filter by candidates that are overdue.
Choose qualified filter in hiring board page.
Choose disqualified filter in hiring board page.

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Candidate

  • From the hiring board page choose “Add New Candidate”
  • Copy the mail in the hiring board page and attached it to your email, so the hiring board page receive new candidates.

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Ad Campaign

The Ad Campaign display the analytics data regarding the performance of the job sourcing ads.
From the “Ad Campaigns” side menu, find the campaign click on the more icon (“…”) and choose “Edit campaign”
From the “Ad Campaigns” side menu, find the campaign click on the more icon (“…”) and choose “View/Edit Job Ad”.
From the “Ad Campaigns” side menu, find the specific job title and change its status.

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My Profile

  • Fill in your :
    • Full Name
    • E-mail
    • Password
  • Click the “Sign up” button
  • After register an Email Authorization is sent to your email address, in the email confirm registration.
  • In the first entrance to the system fill the form to complete your profile
  • Or you can complete your profile in the Account Settings (user profile icon, in the upper right corner and select “Settings”).
  • Choose the first tab named “My Profile”
To sign in input your email and password and click the “sign in” button.
In the Sign in page a user can reset his password by clicking on “Forgot password?” link
After the user has registered an Email Authorization is sent to his mail address and the page is waiting till the user confirm his mail address. Once the user confirmed his mail, the page automatically redirects to next page.
  1. From the profile avatar icon click on my Profile option go to the profile data in the more icon (“…”) and choose “Edit profile”.
From the Account Settings, My Profile tab, edit the Email notifications.
  1. Go to My Profile page in the Account Settings and check if the status is set to “Working” or “Paused”
  1. Go to My Profile page in the Account Settings and check if the status is set to “Working” or “Paused”
  1. Go to My Profile page in the Account Settings and in the more icon (“…”) and choose “Delete my profile”.

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Team

Add all the participants in the hiring workflow, for them to take part in the recruitment, with different permission levels:
  • Admin
  • HR Crew
  • Participant
  • From the headline go to the user profile icon (profile avatar icon) on the upper right click and choose “Team Members”.
  • From the middle tab “Team” click on “Add Team member”
  • From the headline go to the user profile icon (profile avatar icon) on the upper right click and choose “Team Members”.
  • The Team page in the Account Settings let Admin user to view or edit all the account team members profiles.
  • From the headline go to the user profile icon (profile avatar icon) on the upper right click and choose “Team Members”.
  • Go to the Team page in the Account Settings and search for the specific team member
  • From the headline go to the user profile icon (profile avatar icon) on the upper right click and choose “Team Members”.
  • Go to the Team page in the Account Settings choose the team member and in the more icon (“…”) and choose “edit user”.
  • From the headline go to the user profile icon (profile avatar icon) on the upper right click and choose “Team Members”.
  • Go to the Team page in the Account Settings choose the team member and under permission category change the team member permission level.
  • From the headline go to the user profile icon (profile avatar icon) on the upper right click and choose “Team Members”.
  • Go to the Team page in the Account Settings choose the team member and in the more icon (“…”) and choose “Change Password”.
  • From the headline go to the user profile icon (profile avatar icon) on the upper right click and choose “Team Members”.
  • Go to the Team page in the Account Settings choose the team member , from the status column you can see if the team member is “Working” or “Paused”
  • From the headline go to the user profile icon (profile avatar icon) on the upper right click and choose “Team Members”.
  • Go to the Team page in the Account Settings choose the team member, from the status column you can change the status to “Working” or “Paused”
  • From the headline go to the user profile icon (profile avatar icon) on the upper right click and choose “Team Members”.
  • Go to the Team page in the Account Settings choose the team member and in the more icon (“…”) and choose “Delete User”.
  1. From the headline go to the user profile icon (profile avatar icon) on the upper right click and choose “Team Members”.
  2. Go to the Team page in the Account Settings choose relevant team member
  3. In the profile data and in the more icon (“…”) and choose “Edit User”.
  4. In the Profile Data click on Add Another Company.
  • From the Account Settings, Team tab, select the team member to assign.
  • In the Single Team Member page, click on the “Assign Another Job” button.
  • Select the job you want assigned in the window and click “Add” button.
  • From the Account Settings, Team tab, select the team member to assign.
  • In the Single Team Member page, click on the more menu and select “Edit User”.
  • Under assgined companies, click on the company “X” to remove the team member from it.
  • From the Account Settings, Team tab, select the team member to assign.
  • In the Single Team Member page, select the job opening to be removed.
  • Click next to the job opening on the more icon (“…”) and select “Remove User from This Job”.
  • From the Account Settings, Team tab, select the team member to assign.
  • In the Single Team Member page, select the job opening to be transferred.
  • Click next to the job opening on the more icon (“…”) and select “Transfer Job to other Member”

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Billing & Payments

  • From the headline go to the user profile icon  (profile avatar icon) on the upper right side, click on it and choose “Billing & Payments”.
  •  The billing information page is where the Admin user can view and manage the account billing information.
Free Trial – Use the system in a Free Trial for a period of 15 days, or until upload of 100 Candidates, which will end the Free Trial period.
Automatic – to see the current balance of the account and know when is the next billing time.
The Account Balance display, depending on the payment option the user selected:
  • Free Trial – to see the current balance of the free trial period, how many days in free trial and how much costs accrued.
  • Automatic – to see the current balance of the account and know when is the next billing time.
  • From the headline go to the user profile icon (profile avatar icon) on the upper right click and choose “Billing Information”
  • Find the invoice you need and download it.
  • Go to the Account Settings, Billing & Payments, and click in the Payment Method on “+ Add Another Credit Card”.
  • Click on the option “Add Another Credit Card” and Fill the details.
In order not have any stops on your recruitments it is advisable to add second payment method so your recruitment wont have any stops.
  • Go to the Account Settings, Billing & Payments, in the Account Balance go to more icon (“…”) “Edit Budget”.
  • Fill the account monthly budget and click on the “Save” button.
  • Go to the Account Settings, Billing & Payments, in the Account Balance go to more icon (“…”) “Edit Budget”.
  • Delete the account monthly budget and click on the “Save” button.
An automatic email is sent to restore the account, a working payment method should be input to the your account.

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Account

  • From the headline go to the user profile icon (profile avatar icon) on the upper right click and choose “Account Settings”
  • Go to the Account tab, and click on the Account Info more menu on “Edit Account”.
  • Fill the Edit Account window and click “Save” button.
  • From the headline go to the user profile icon (profile avatar icon) on the upper right click and choose “Account”
  • Go to the Account tab, and click on the “Account Contact” more menu on “Edit Account Contact”.
  • Fill the Edit Account Contact form and click “Save” button.
  • From the headline go to the user profile icon (profile avatar icon) on the upper right click and choose “Account”
  • Go to the Account tab, and change the “Account Status”.
  • Confirm the Account status change in the confirmation window.
  • From the headline go to the user profile icon (profile avatar icon) on the upper right click and choose “Account”
  • Go to the Account tab, and click on the Account Info more menu (“…”) on “Delete Main Account”.

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Candidates Pool

All the candidates data in one place, you used to reading candidates resume, opening letters, social media, evaluations and notes. Hard work isn’t it? We make it easier. All the candidate’s data are in one place:
  • Candidate resume including:
    • Contact data
    • Work Experience
    • Education
    • Languages
    • Skills
  • Social media
  • The Candidates filter allow users to filter the candidates by several filters:
    • Work Experience
    • Skills
    • Education
    • Language
    • Job Opening
    • Status
    • Workflow Stage
    • Application Date
    • Evaluation
    • Team Member
  • The results received are based on one or more from the below parameters
Go to “Candidates” side menu, and click on “Add New Candidate”.
Go to “Candidates” side menu, and search the candidate name in the search field .
  • Go to “Candidates” side menu, and search the candidate name in the search field .
  • Click on the button “Add to Job”, choose the relevante Jobs and click on save.

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Candidates Page

Are you used to reading candidates resume, opening letters, social media, evaluations and notes. Hard work isn’t it? We make it easier. All the candidate’s data are in one place:
  • Candidate resume including:
    • Contact data
    • Work Experience
    • Education
    • Languages
    • Skills
  • Social media
Each candidate is compared to the job openings requirements and automatically get a match score recommendation number. A number between 0.0 to 10.0, where 0.0 means the lowest match to the job requirements and 10.0 means the top match to the job requirements. By referring to the candidates match score you can save your time reading and screening resumes, and we also organize the candidates by order of relevance to the job.
Go to “Candidates” side menu, and search the candidate name, click on the candidate go to more icon (“…”) and choose “Delete Candidate”.
  1. Go to “Candidates” side menu, and search the candidate name, click on the candidate go to more icon (“…”) and choose “Add Candidate to Another Job”.

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Office address

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4830 West Kennedy Blvd.
Suite 600
Tampa, FL 33609

Israel
6 Sion Street
Rishon Lezion, 7563452
(+972) 3-6424438